Main image
11th March
2014
written by kaiyen

I’ve probably given dozens of talks to students about the importance of being aware of one’s online presence.  The importance of having a professional picture on LinkedIn rather than using the one taken at a party with friends holding red Solo cups on Facebook.  Or even just cropping the party photo.  And I’m not even a career counselor.

Most of these chats have been pretty rudimentary.  Maybe just a couple of topics beyond the photo one and letting students know that many companies will do research into their social media activities in one manner or another.  My thoughts on this, therefore, have evolved towards what I like to think of as a higher awareness of one’s online presence.  More than just how one represents one self superficially, through pictures and the types of facebook wall posts or Instagram photos.  But at a deeper level.  At a point where what one posts online in all manners is part of a cohesive persona that is purposely chosen as a representation of your identity.

We use avatars all the time, but the most common instance is in video game play.  In those cases, a great deal of effort is often put into the avatar’s appearance, from clothing to armor to weaponry.  More than that, though, there is a conscious choice about the type of “person” that avatar will be.  The personality reinforced by actual behavior.  A wizard tends to be seen as sagacious, and I know many players who “speak” as their avatar in language tending towards the more knowledgeable and learned.  I know others that have chosen to be represented as warriors, and speak aggressively and sometimes even belligerently.  Certainly oftentimes these avatars are somewhat similar to the actual person – one that it perhaps a bit more fight-oriented chooses to be a soldier.  But sometimes the connection isn’t so obvious, and, again, some kind of decision has been made to not only look the part, but act and speak it, too.

Similarly, we should paying attention to not only how we look (better than that facebook party picture, hopefully) but also how we represent ourselves online.  Do you blog?  If so, what do you write about?  It could be about the intricacies of leadership and communication, which perhaps shows that I am one is a bit nerdy or bookish or about cooking, which demonstrates a life outside of work.  Something enjoyed on a different level.  Do you tweet?  About what?  Is the train late?  Or is there an interesting article about new trends in higher education?  What else do you use?  Might you actually use a facebook page as a discussion point above and beyond the purely social?

More importantly, have you made a conscious decision to do some combination of these activities?  If so, have you developed a kind of online personality through such an amalgamation?  Is it one that you like or intended to create?

16th February
2014
written by kaiyen

I have been working on this post forever – well over a month.  My apologies.

Back in November, I was returning from a conference and was on the shuttle ride with two women from the UK.  They were here on business and had only 1.5 days to see San Francisco.  I gave some tips about what major sites to visit or, if they preferred the less crowded spots, some ways to finding the more hole-in-the-wall restaurants, etc.  Overall a good conversation.

At one point, though, I demonstrated a remarkable level of american-centric ignorance.  I mentioned how, at the conference, I was at the snack area between sessions and ran into someone from the UK who was confused about why there was honey available by the tea selection.  Showing some poor judgment, I presumed that while sugar and milk were staples of tea in the UK, honey must not be used at all.  I commented to my two shuttle-mates that this was a great example of differences in culture, even down to how we drink our tea.  I thought I was being pretty intelligent and insightful.

Of course, I was immediately informed that many, many British tea drinkers use honey, and that I just happened to be speaking with someone from a family that did not.  I felt rather foolish.  Why would everyone in the UK drink tea exactly the same way?  Why would I make such a presumption?  How could I let my ignorance rear its head so dramatically and embarrassingly?

As I slowly let myself off the hook for this, I realized that this was an important lesson and reminder about dealing with one’s ignorance.  In a social setting, one probably wants to avoid looking so poorly.  Best to know your stuff before opening your mouth.  But in a professional setting, where one is managing a disparate array of services, you have to embrace the fact that you will be relatively ignorant of at least some of those areas.  You have to push past that and still ask the questions that need to be asked, even if you look like an idiot.

As I’ve embarked on a few new projects lately, it’s become clear that I am really short on detailed knowledge ins some areas.  I’m not a systems person in general, have never managed anything beyond Windows Server 2000 in my life, and am a completely blank slate when it comes to networking.  It would be easy for me to either shy away from these topics or, at a bare minimum effort, just delegate it out to others and be hands-off.

The first scenario isn’t an option.  These are important topics (especially since networking goes out into security) and they cannot be ignored.  The second option – just letting others take care of things with a form of blind faith – is a truly bad idea because it involves completely detaching myself from potentially core operations (which, in turn, affect long-term strategy).

I have no desire to manage our network, but I’m going to ask questions.  I don’t want to know which Cisco switch is the right one, but I want to know why we want this feature vs. another.  And perhaps why we shouldn’t consider a different brand altogether.  I’m going to propose alternatives, even if those ideas are completely ludicrous and excellent examples of my lack of knowledge in the area.

I have to embrace my ignorance on these topics.  I have to embrace ignorance on a lot of topics.  At some point, if one continues to move up in an organization, he or she will be overseeing some area that is not within one’s expertise.  Ideally, you rely on your team to be the experts.  But our team is very small, and we honestly have no true networking staff available.  Even if we did have more staff, it would be unwise to completely disconnect merely because I don’t know the language.  Trust your team, but stay engaged.  Continue to ask others to explain concepts “as if you were a 4 year old.”  Read that article in the tech magazine and ask whether the big flash advertisement for some new product means anything.

We’re all basically ignorant about some topics.  At a dinner party, I’m not going to talk about firewalls and 802.11AC wireless (for more reasons than just my lack of networking knowledge…).  But at work, I’ll be the first to ask.  And the second, and the third, until someone has taken the time to explain to me to the level that I need to know.  I don’t need to know everything, but I can’t remain ignorant, either.

19th September
2013
written by kaiyen

As a leader and manager, there are few times as trying on one’s…patience and personal confidence as when a project designed to improve operations is well planned, coordinated, and apparently implemented…and fails.  When one has taken a problem area, identified a solution, yet finds the institution in the same exact undesirable situation again and again.  I recently had this happen, and it has left me questioning everything from my core abilities to, at times, my sanity, it seemed.

I think that everyone hopes that, with a new year (in this case a new academic year), a new page will be turned, old problems will subside, and we will be faced only with new challenges.

I am certain that the 4-5 people that will read this are already laughing cynically at that statement.  We all wish this.  We never seem to get it.  And it’s not always that the problems are the same ones – sometimes it’s just the nature of the problem. Sadly, sometimes it is literally the exact same problem as a  year ago, with the exact same cause, and the exact same limitations in why we cannot find a better solution.  Budget constraints mean we can’t implement a new solution.  Staff issues (office politics?) stand in the way of change.  There simply isn’t a better way to get something done, within the nature of the current environment.

But occasionally there is an opportunity.  And hopefully that comes about because of good planning, strategic thinking, and months and months of wise decision-making, well-considered pros and cons, and decisive leadership (exaggeration added).  We do the right things over the summer (or even just “since the last time that process broke”).  We analyze the issues, suggest changes, get bids, and put in place a “fix.”  We use best practices.  We use proper project planning. And things still go awry.

These can be the times that are the most trying.  There are few things that can wear down someone involved in a project, from planner to implementer (and sometimes those are the same person…), than going through all the “right” steps only to have things unravel just like before.  To see an elegant fix turn out to be just another sub-optimal solution with as many problems as before. We all have our stories.  Perhaps one day we can all share them.

My next post, coming shortly, discusses the trials of trying to be a good communicator during such situations.  That’s part of good management and leadership, too.  Being present, visible, and taking responsibility.  But sometimes that means putting one’s self in the line of a lot of fire and flak just to keep a face to the organization, and that is certainly wearying, too.

23rd August
2013
written by kaiyen

I have been working away at a post about my experience at the Educause Leadership Institute for weeks now.  In particular, I have been trying to contrast it to the Learning Technology Leadership Institute, a similar program from the same group, but with different faculty, curriculum, and type of attendees. I have realized that I just need to get my review out so here goes…

(more…)

25th July
2013
written by kaiyen

I’m a day late on this one, and I will in fat roll the last two days into just this one post.  Some of my thoughts have been formulating over a while anyway.  Plus, due to some technical issues, I am having trouble effectively composing posts from anywhere but our meeting room.  So it just hasn’t been easy.

One thing that has really impressed me, as my team has been working on our presentation to the “executive council” (played by our faculty) and while talking to other attendees, is that so many of the attendees have made these kinds of presentations already.  They have already been on the radar of their upper tiers of their organizations.  In a way, this means that this really isn’t all that hard of a task and that arguably attendees are far closer to being high-level leadership positions than perhaps I had anticipated.  I figured everyone would be high level directors, but the director of, say, all customer or systems support for some major state university is pretty high up there.  Even in terms of scope of work, what I do as CIO at Menlo College is not that far off from their work.  The only difference I’ve generally felt about my role has been its scope.  Not so much even by now, before the workshop has even ended.  It’s really impressive.

As far as the workshop itself, a few things have jumped out at me.  The first is that, while we did spend time talking to our executives as prep work so that we understood that level of leadership.  So that we could separate really high level strategy from the “tactical” work we do.  This was very useful, but we haven’t really returned to the strategic during the presentations as I would have expected.  We’ve talked a lot about regulations, about what we need to worry about as leaders, and even how to manage relationships, but that’s really it.

Without an explicit, ongoing emphasis on strategy, it’s really easy for us to all get “into the weeds” and talk tactics and specific solutions during our conversations. We get out of the strategic.  There are some important points here and there.  Looking at governance from a high level (see my note below about emphasis on size of institution making these solutions less relevant to me, however).  Examining IT security as part of a general campus risk security model is a powerful one.  But those were not really the core emphasis of some of these presentations.

Also, and I’m borrowing from another attendee here, there hasn’t been a lot of talk about how to maintain innovation while handling all these other issues.  Yes, we need to care about compliance and cyber-security, but what about our responsibility to foster creativity and the ability for faculty to be free to be innovative?

Finally, there is the empahsis on large institutions.  The faculty are all from fairly large ones, and I can understand a bias.  But while it’s always diffficult for me to take ideas and apply them to an institution of our size, all the talk about deputy CIOs, relying on large staff with multiple layers, etc makes it tougher than I had thought.  I’m getting stuff out but, in the case of governance, for instance, I was generally taking information from about 1/3 of any other institution’s solutions, with full knowledge that I hav no capacity to dfo the other 2/3s.  That is truly frustrating, and more of an effort than I had anticipated.

On a more…personal interaction note, I really need to learn to shut up more.  We all have great ideas, and they will conflict at times.  It’s not quite an issue of “put 7 leaders together on a team and it’s chaos,” but if some don’t step back, it is a lot of discussing and less productivity at times.  And I personally feel that I’ve been contributing less valuable content than others.  In no way has my group made me feel like an outsider or have they ostracized me in any way.  I do feel that my opinions are contrary to the general flow perhaps more often than not, but that itself doesn’t mean I should step back.  But for the sake of getting things done, I need to sit back more and just listen.  Of course, this is a lot easier when the overall work of the team is really excellent.

The jury is still out on whether this will be a good educational experience.  I’m learning more through direct conversations with the faculty than the curriculum, it seems,  We’ll see.

23rd July
2013
written by kaiyen

A while back, I did a series of relatively short posts on a leadership program I attended.  The Learning Technologies Leadership workshop offered by the Educause Institute.  Many may wonder why I am now reviewing this program again.  In fact, this is a different one.  One month later, I find myself back at the Hilton Orrington in Evanston, IL.  This time, it’s a general leadership program, with a very different crow.

Yesterday was just a half day so my observations are more about the differences in the crowd.  I don’t think I know enough to make comments on the curriculum.  I can certainly talk about my trepidation prior to the start of the session.

Before things commenced I was very concerned about how I’d fit in.  Would everyone be from really big universities?  Even against a director, my experience at such a small college might not translate.  I might be this useless appendage.  I’d still learn just from hearing everyone’s experience but I want to contribute.

Fortunately,  my fears did not come true.  While I am a bit surprised by the number of folks that work in administrative systems (rather than customer-facing programs), but overall there is a lot of diversity, in jobs, age, years in job, and institution (or department).  I think things will work out.  More on that as the week goes by.

The team project, which was a linchpin of the LTL program, is handled a bit differently. I ‘m sure the actual presentation will be similar an the team dynamics will still be key.  But we heard about the team topics last night – we had to pick two, and therefore had no idea what we’d get.  And for me, this is especially harrowing because I don’t know if I’d end up doing a potentially big topic – but one that interests me – with really big institutions that just won’t speak on the same terms as me.

Because this is a group that are aspiring CIOs, we did spend a big section yesterday talking about the changing role.  On the one hand, this is a critically important topic and discussion (one might think differently based on my recent post about an article in Educauseu Review, but that’s because I felt that was intended for other CIOs, not aspiring ones).  On the other, I felt that we jumped a bit too far into the changing role.  We discussed the changed role – what it is now, under the presumption that we had preconceived notions.  Maybe we did.  Just an observation.

Overall, while I had a pretty full afternoon, it was not as intense as the first day of the LTL.  But I am perhaps more excited overall, and look forward to the week.

15th July
2013
written by kaiyen

The last week of June, I attended the Educause Institue Learning Technology Leadership program.  This is an intensive, week-long workshop (that’s the best term I can think of it – it’s not a conference, it’s not training, and I don’t really think it’s a workshop, per se, either)  on how to be an effective leader at one’s institution.  It is aimed at those working in educational technology (instructional technology, teaching and learning, lots of other names), but it goes way out to how one might do presentations for new programs to executive officers, handling 6 or 7 figure budgets, and a number of other high level topics.

Overall, it was a very positive experience.  But the real “meat” of this post is a bit more nuanced than simply whether I learned a lot or not.  For instance, in terms of just leadership skills ranging from one’s team to one’s institution, there was lots to learn.  But that’s not entirely why I attended.

As a CIO, I must admit I felt a bit out of place.  But we don’t have an educational technology program so it’s not like there was someone else to send.  And we want to start one up, so we did want to send someone.  But, while I did have these very relevant reasons for being there, I definitely had a different perspective than most.  To be honest, I think this caused a bit of…disconnection and possibly abrasion with my teammates.  I am sure they are all gracious enough to disagree with me, but if I’m being truthful, I think at times my tendency to think about issues such as liability and institutional fit instead of creativity and pedagogical impact was a hindrance to overall productivity.  I apologize to a great overall team for that.

When I signed up for the workshop, though, my key question was “is there something about leadership in learning/educational/instructional technology that is different than leadership in general?” (more…)

3rd July
2013
written by kaiyen

Disclaimer:  I realize my comments might be taken as criticism of other CIOs or of the intent of the writers of Educause Review. First, that’s not at all my goal.  My goal is to say that perhaps the time for us to discuss the “still changing” role of the CIO is past.  And should be past.  But saying this doesn’t mean that I necessarily think that I don’t fall victim to some of these thoughts and even practices now and then.  In other words, I’m saying that my house might be made of glass…but I don’t think I’m throwing stones.  At the very least, in terms of career accomplishments, I have no right to make these comments.  But if I always thought that way I would rarely write anything.  This is a general commentary, and is not about myself at any rate. 

Also, note that while I am highlighting an Educause Review article in this particular post, it’s mostly because it’s the most recent one on this topic.  I’m certainly not criticizing the publication nor its various editors and staff (many of whom I know personally).  If this is still an important question, then ER should be covering it.  However, I am not sure it is an important question.

In early June, Educause Review posted an article titled A Transformative Period: Is Higher Education IT Having an Identity Crisis?   The question being posed is whether, in light of all the changes in higher ed in general, IT is facing a set of changes so dramatic that the entire role of an IT organization must be reconsidered?  It asserts that “the IT organization must be prepared to engage with its institution in a number of ways in a fast-paced environment” and that this is an “issue of transformation.”

Several interviewees give a variety of answers, but I must admit that I am having trouble with the question, and the premise itself.  I don’t think there should be any transformation going on at all, at least not now.  More broadly, I don’t see why we are still having this conversation.  Shouldn’t we already be what this article is asserting we should be…changing into?  If we aren’t already there, then the problem isn’t about adjusting to change tomorrow, but about whether we can be effective leaders today.  So why the ongoing discussion?

On the one hand, if one looks at the field of IT unto itself, without the context of managers and leaders, then yes, there is a major shift occurring.  One can either acknowledge this change and take advantage of it to grow an organization, or ignore it and become irrelevant.  Essentially, in a time when many IT services are becoming commodities and students (and faculty and staff) are bringing in personal devices that are sometimes far more powerful and certainly more mobile than what departments have been able to offer in the past (BYOD), if an IT organization doesn’t think about change, then its role as a vital part of the institution will be greatly jeopardized.  But I think looking at just the entity, the set of services that make up IT, is a completely useless perspective.  What matters are the people and the leaders that are in place.

Any and all leaders in IT today must be looking at the landscape far beyond the technology.  Business processes, enabling innovation, supporting mobility, accepting BYOD, and pushing forward new and creative initiatives.  If a CIO isn’t already instinctively thinking about these matters, about the role of IT as part of a key, strategic and programmatic component of a rapidly changing landscape, rather than just a service provider, then there is a serious issue.  Again, the true, underlying question for me is why are we still discussing this?  Maybe we need a note on the side saying “hey!  make sure you’re thinking this way!” with each issue but surely Educause Review with all its great content can devote some pages to other topics.

The identity crisis is not about IT from the perspective of the IT leadership.  It’s one created entirely by the institution itself, if and only if it is not putting enough thought into the role of IT or ignoring the hopefully-forward thinking minds that lead such organization. Of course, this is in fact often the case – the institution is lagging behind the existing change in leadership styles in IT.  Even if there is a really creative IT leader that understands these dynamics, it’s certainly possible that other executives at the institution will disagree.  They will be the ones that relegate IT to simply a service provider, rather than an enabler or a creative entity that adds value.  This is certainly a big challenge.

But the article implies that the identity crisis is located in the IT organization, or is at least partly so.  This discussion therefore still doesn’t make sense to me.  A leader in IT, today, should be considering the department’s role in the institution’s long-term strategic planning all the time. Let’s look a bit closer at some of the comments, and I will take another probably-too-bold step in offering my own thoughts and responses.
(more…)

28th June
2013
written by kaiyen

I didn’t get to write a post yesterday because I was exhausted.  Our teams do presentations on the 4th day, yesterday, that is meant to “make the case” for some proposal for a fictional institution.  We worked late into Wednesday night, I was rehearsing my section of the presentation even later than that (into Thursday morning), and then the presentation itself certainly was a high pressure situation.  We were all just very, very tired.

I’ll have a recap post at some point of the entire experience but, as was the case the first couple of days, a quick reflection is still important.

With all the work done to find our strengths so that we can apply them effectively, I have come to appreciate that strengths can actually be weaknesses themselves.  It’s all about context.  When working in a team where everyone is a highly-motivated, potential formal or informal leader, strengths such as being an Achiever (wanting to accomplish things), an Arranger (always understanding how things work together), and Input (wanting know more and more) can be a problem.  They can make me inpatient, they can make me potentially disruptive.  Considering the effort put in by my fellow teammates, I can only hope that I did a mildly effective job of keeping myself in check.  Perhaps most of the time.

This means that there is even greater nuance to dealing with strengths and weaknesses than I had realized.  Before, it was know your strengths, which helps you understand your weaknesses, then either address the weaknesses head on (out of your comfort zone) or find a complement.  But strengths themselves can be weaknesses.  My, this can get complicated.

One thing I saw during the building of our presentation was that all of us having to just buckle down and get the thing done allowed our “executor” strengths to come through, and then our other strengths could rise above that.  It was almost like a base or “safe space” for us to start opening up.  I felt a lot more comfortable knowing we all had this common goal that included a timeline, where we really knew we had to just get down to it.  But even so, no one stopped indicating those existing strengths.  I found this fascinating and I truly enjoyed just turning to others and saying “I’m not good at this, someone please help me.”  Others rose up, gave me ideas, and things came together.

Considering that “leading from where you are” is a fundamental part of leadership in general but also key for those of us that are parts of larger organizations, this was pretty cool to watch.

I want to thank all of those at LTL 13, and to my teammates on team 5 in particular for an amazing experience.

27th June
2013
written by kaiyen

So..I’m really tired, and this is going to be short, to be honest.

Last night my team worked on finishing the presentation we will make today to the “senior administrative leaders” that the LTL faculty will be “playing.”  We are to pitch a specific idea, with implementation, budget, etc., that will address a strategic concern of a college.

Until last night, I have to admit that I haven’t felt completely at ease with our group.  This is not a statement about the people, much less about any one person in particular.  It’s about trying to form a team made up of people that have all come to a workshop designed to build leadership.  This is a group here to become better leaders.  Putting us in groups is going to cause some unease.

But there is nothing like a project, trying to make something concrete, to bring people together.  As we worked together, our skills and strengths emerged naturally.  Even more impressively, the way we offered to help just flowed.  Someone would ask for help (I know I did several times) and others would start working on solutions.  One person made headway, and ideas were thrown about, and we ended up with a great product.  When we did a run-through, we all gave feedback equitably and fairly, and we have, I think, a solid product.

I don’t know what today’s reflection piece will be, but I know that last night’s collaborative experience will be the sticking point for me for the day.

Previous